Contract Administrator

For foreign industrial company:

Contracts Administrator

Location Aktau or Astana, 5/2

Job Responsibilities:

• Drafting and coordinating contracts that carry legal obligations for both parties.

• Defining contract terms, including negotiations, formatting, pricing, payment procedures, schedule, deadlines, suspension, resumption, and termination conditions.

• Maintaining records and controlling contract documentation and reporting regarding the content, amendments, and implementation progress of concluded contracts.

• Analyzing contracts and providing legal consultation when necessary.

• Coordinating with parties and internal departments to ensure compliance with contract timelines and requirements.

• Drafting and revising contracts, negotiating legal agreements with clients or suppliers, and conducting research on relevant industry-related topics.

• Preparing document packages for tenders, including technical specifications, tender applications, and pricing proposals.

• Monitoring and advising on compliance with contractual obligations, including making amendments to existing contracts.

• Planning and documenting the process for contract closure and conducting final payments.

• Developing document templates and procedures for amending, monitoring, and closing active contracts.

• Creating sample documents for contract modifications, and approving procedures for reviewing, coordinating, and implementing changes to contract terms, pricing, schedules, and termination conditions.

• Creating document templates for contract closure and final settlements between parties, and approving the procedure for processing and closing completed contracts.

• Making amendments to active contracts, documenting execution progress, recording regular meeting minutes, and officially closing contracts.

• Ensuring the completeness of incoming and outgoing contract documentation.

• Monitoring the timely and regular receipt of updates on contract progress and notifying relevant departments according to approved workflows.

• Organizing and conducting regular meetings with Contractors/Clients regarding contract progress, documenting and coordinating final meeting documents.

• Processing contract closure according to established procedures.

• Monitoring the validity of warranties, licenses, and obligations required under contracts, and ensuring timely notifications to contractors about renewals if expiration occurs before contract completion.

• Inputting all current contract information—execution progress, meetings, related documents, warranty/license/obligation timelines—into a computerized database to automate tracking, control, and reporting.

• Preparing and collecting supporting documents for monthly invoice issuance to clients, and ensuring timely billing.

• Compiling and submitting reports to management on the status of issued invoices.

Must Know:

• Legislative acts governing the organization’s production, economic, and financial activities;

• Regulatory and methodological documents related to administrative operations and legal support;

• Instructions, rules, and recommendations for office operations, legal consulting, and administrative procedures;

• Fundamentals of labor and civil law, legal precedents from courts and labor inspection authorities;

• Methods of systematizing, recording, and maintaining legal documentation;

• Assigned tasks, their scope, and solutions to these tasks;

• Software tools used for processing documented information, legal reference (and search) systems;

• Computer technology, communication, and networking tools;

• Occupational health and safety rules and regulations.

Qualification Requirements:

Higher education and work experience with contracts (at least 2 years for those with a Master’s degree, and at least 5 years for Bachelor’s or Specialist degrees) in project implementation within material production and project management fields.

English language knowledge is a must