Legal secretary, Almaty

We are looking for a Legal secretary to join our team in the Almaty office.

Job description:

• composes acknowledgement or enclosure letters, or undertakes other simple correspondence as required;
• maintains diaries, schedules and organises internal/external meetings, including booking taxis and arranging catering/refreshments for Principals and clients if required;
• deals with visitors as appropriate;
• organises travel arrangements (tickets booking/purchase, hotel accommodation, check-in/VIP Airport/transfers, visas, taxi order if necessary);
• answers internal & external telephone calls, takes messages and follows up, if required;
• organises conference calls (providing dial-in details and other info);
• creating PPTs upon request;
• producing presentation materials;
• formatting documents in MS Word, PPTs, Excel files in accordance with required house style both for Kazakhstan and Uzbekistan offices;
• preparation of engagement letters for Kazakhstan and Uzbekistan offices;
• liaison with Risk & Compliance Department for opening new matters/clients for Kazakhstan and Uzbekistan offices, fills in necessary documentation;
• liaison with Business Services staff for different administrative matters;
• opens and sorts mail, highlighting urgent items;
• maintains and updates the filing systems and archiving;
• maintains and updates Principals’ contacts lists;
• supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff;
• document processing and translation from and into English;
• listing of documents;
• transcribing and proofreading legal documents;
• dealing with notarisation of documents (visiting notary upon request);
• support with personal issues of Partners – renewal of passport, visas, residence permit, translations, renewing memberships, booking restaurants, etc.
• operates office equipment such as photocopier, fax machine, printers and scanner;
• making DHL / Pony Express orders and preparing the documents for the delivery (i.e. filling in the AWB’s, proforma invoice and other documents necessary for the customs);
• organising or assisting with corporate events (teambuilding, New Year party, Kinstellar’s anniversary);
• back up for legal secretaries and reception if required (during sick leaves, vacations, lunch time, absences during the day);
• performs other related duties incidental to the work described herein.

The ideal candidate will meet the following criteria:

• Full proficiency in English
• Touch typing
• IT skills: MS applications – particularly Word, Excel, Outlook, PowerPoint
• Ability to organise, multitask, prioritise and work under pressure
• Strong communication skills (written and verbal)
• Client-oriented focus (a true service provider)
• Neat and professional appearance
• Proactive and creative
• Flexible
• Experience in a global organisation, ideally in a legal environment, will be considered an advantage