HR/Administration Specialist

Manages the organization of office staff workspaces.

Organizes inspections of office equipment (computers, phones, copiers) to determine readiness for use.

Checks the sanitary conditions in office premises (lighting, ventilation, temperature).

Determines the procedure for receiving material assets, issues authorizations, arranges payments for delivered office supplies, consumables, and other material assets required for office work, prepares payment documents.

Supervises courier services and collaborates with postal services.

Organizes business trips for employees (ticket booking, accommodation arrangements, ticket replacements).

Interacts with suppliers - video cameras, printing houses, business center administration (electricians, carpenters, cleaning services).

Prepares documents and materials required for the CEO’s work, prepares letters, requests, and other documents, and prepares responses to correspondence as per the CEO’s instructions.

Provides timely responses and feedback through work communication channels - email, phone, Bitrix24, WhatsApp.

Temporarily replaces the HR manager during their absence regarding vacation processing, business trips, discipline control, and preparation of work time reports.

Coordinates the closure of office operations and prepares for the next working day (tidying workspaces, turning off office equipment, including lighting, activating security alarm systems).